AVIXA Privacy Policy

Last updated: August 20, 2026

This Privacy Policy explains how AVIXA collects, uses, stores, and protects information when you use the AVIXA application.

1. Information We Collect

Depending on how AVIXA is used, we may collect information such as:

• Name
• Email address
• Phone number
• Employee and company information
• Attendance records
• Leave information
• Payroll-related information
• Profile photographs
• Location information when attendance features require it
• Face-related information when face recognition attendance is enabled
• Device and technical information required for application operation

2. How We Use Information

Information collected through AVIXA may be used to provide and operate HR management services, including:

• Employee account management
• Attendance management
• Face recognition attendance
• GPS-based attendance
• Leave management
• Payroll management
• Employee profile management
• Company and workforce management
• Application security and fraud prevention

3. Location Information

AVIXA may request location access when a company enables location-based attendance features. Location information is used to verify whether an employee is within the permitted attendance area.

4. Camera and Face Recognition

AVIXA may use the device camera for attendance verification when face recognition attendance is enabled by the organization.

Face-related information is used only for the attendance and identity-verification functionality provided by the application and is not used for advertising purposes.

5. Data Storage

AVIXA uses third-party infrastructure and cloud services to process and store application data. Data may be stored using services such as MongoDB Atlas and application hosting infrastructure.

6. Data Security

We take reasonable technical and organizational measures to protect information from unauthorized access, alteration, disclosure, or destruction.

Data transmitted between the application and our backend services is protected using encrypted network connections where supported.

7. Data Sharing

AVIXA does not sell personal information to third parties. Information may be processed by service providers necessary to operate the application and provide its functionality.

8. Employee and Company Data

AVIXA is designed for organizations to manage their workforce. Company administrators may have access to employee information according to their organization's configuration and permissions.

9. Data Retention

Information may be retained for as long as necessary to provide the services, meet organizational requirements, resolve disputes, maintain security, or comply with applicable legal obligations.

10. Account and Data Deletion

Users or organizations may contact us regarding account or personal data deletion requests. Requests may be subject to applicable legal, contractual, and organizational requirements.

11. Children's Privacy

AVIXA is intended for business and workforce management and is not directed toward children.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be reflected on this page with an updated effective date.

13. Contact Us

If you have questions regarding this Privacy Policy or the handling of your information, please contact us at:

Email: avixa.hrms@gmail.com